About Us:
We’ve been in business for 20 years and nationally recognized. Our company is a registered company specializing in products that extend beyond expectations in quality and value. We are a full-service manufacturer and supplier of decorative products for healthcare and commercial interiors, with a client roster that includes some of the largest healthcare facilities in the nation. We were founded on a single principle. To care for everyone we come in contact with, without exception. To care for our suppliers, our community, our team members and especially our clients. With the increasing market size for hospital industry, we are motivated to cater the needs and improve quality of services and products for healthcare centers. We are a US-based custom manufacturing company and we are looking for dedicated and loyal individuals that can contribute to our goals. We are looking for individuals who Embodies Our Core Values, Serve Others and Own It!
About the Role:
An executive assistant needs to be administrative professional who supports our organization's executive or another high-level administrator. The role requires to perform various office management duties, provide clerical support and often handle tasks that have a direct effect on the success of the business, such as training staff.
Key Responsibilities:
- Preparing financial statements, reports, memos, invoices letters, and other documents
- Answering phones and routing calls to the correct person or taking messages
- Handling basic bookkeeping tasks
- Filing and retrieving corporate records, documents, and reports
- Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives
- Helping prepare for meetings
- Accurately recording minutes from meetings
- Using various software, including word processing, spreadsheets, databases, and presentation software
- Reading and analyzing incoming memos, submissions, and distributing them as needed
- Making travel arrangements for executives
- Performing office duties that include ordering supplies and managing a records database
- Experience as a virtual assistant
- Opening, sorting and distributing incoming emails, and other correspondence
- Provide general administrative support
- Capable of executing short-term (tactical) and long term (strategic) plans
- Ability to balance business partnership with the need to exercise independence judgment and to raise issues in a timely and constructive manner
- Ability to work well in a cross-functional, matrixed management environment
- Experience framing, establishing and implementing org-wide change initiatives
- Strong prioritization, multi-tasking, organizational, time-management, and excellent judgment and discretion skills
- Ability to work independently with little direction, anticipate and solve practical problems and resolve issues, take initiative and overcome obstacles to get the job done
Required Qualifications:
- 2+ years of experience supporting senior level executives in a fast-paced environment
- Tech savvy; fully proficient in Google Suite and Microsoft Office
- Proven experience as an executive assistant or other relevant administrative support experience
- High school diploma
- Ability to organize a daily workload by priorities
- Must be able to meet deadlines in a fast-paced quickly changing environment
- A proactive approach to problem-solving with strong decision-making skills
- Professional level verbal and written communications skills
System Requirements:
- Computer Processor: Minimum 5th generation Intel i5 processor or equivalent
- Computer Memory/RAM: Minimum 4.00 GB
- Computer Operating System: Windows 10 or Mac OSX - No Linux, Unix or any operating system other than what is required.
- Internet Speed: Running on a 5.0 MBPS plan or higher (Both primary and backup) - If your backup connection cannot serve as your primary connection, that does not qualify as a backup connection
- Headset: Noise-cancelling headset connected via USB port
- Web Cam: At least 3 megapixels capable of 720p recording
Our core values are to create a diverse and multicultural workplace, giving equal opportunity to employees and welcome people from different backgrounds. Employing staff with barriers to employment and treating them fairly is one of the ways we hire diverse workplace and diversify the skill sets within a workplace.
